Executive Assistant

Provide logistical/administrative support for Head of Department executives/Chief officer (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient and executives’ needs and expectations are met; Manage and maintain executives’ itinerary/diary, schedule appointments/meetings/conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed and all necessary documents are distributed in advance; Screen all incoming communication/correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered/distributed/answered promptly, professionally and in line with Head of Department standards and guidelines; Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date; Provide any other clerical/secretarial duties as required (including managing executives’ expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Head of Department standards; Actively seek to develop and deepen expertise in line with function requirements.

Requirements : Saudi National; Diploma or Bachelor degree in business administration or equivalent filed ; 2 years of experience in Administration, preferably with experience in executive admin support; Strong communication & writing skills; Empathy and emotional intelligence; Extremely organised, dynamic, confident & efficient; Positive and have a real can-do attitude; Strong communication skills dealing with different levels of seniority; Good knowledge of using Microsoft Offices Tools; Fluent in Arabic & English (reading, speaking & writing); Proactive and flexible attitude, ability to cope well under pressure and achieve results.

Location : Takamol Holding

Department : Upskilling

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